Section 1. Nominations committee
Section 1.1 Chair and member
Immediately following the beginning of each year, the Past President, shall become the Chair of the Nominations Committee. In the event of the incapacity or conflict of interest of the Chair, the most recent Past Chair of the Nominations Committee available shall be the Chair of the Nominations Committee. With extenuating circumstances, a different individual may be appointed to this position.) The Nominations Committee shall consist of a Chair and three more members of the Society. At least two of the three members shall not be members of the Board of Governors. The ExCom members Page 4 (Officers in this text) may not serve as members on the Nominations Committee, or be members ex officio. The President and Nominations Committee Chair will prepare a slate of member appointments that must be approved by the Board of Governors. The President will fill member vacancies with the approval of the Board of Governors.
Section 1.2 Nomination Restrictions
The Chair of the Nominations Committee shall not be eligible for nomination or election to the Board of Governors during their term of service as Chair. A member of the Nominations Committee may be nominated and run for a position for which such member’s respective Nominations Committee is responsible for making nominations only on the following conditions: (i) the nomination is not made by a member of the same Nominations Committee and (ii) the member resigns from the Nominations Committee prior to its first meeting of the year in which the nomination shall be made.
Section 2. Principle of efficiency
The Nominations Committee shall be guided in its selections by principle of efficiency, geographical distribution, and technical interests.
Section 3. Election of Members of the Board of Governors
Section 3.1 Call for nominations
The Chair of the Nominations Committee shall cause a call for nominations for members of the Board of Governors to be published and distributed to the entire Society membership, on or before April 15 of each year. The call must carry with it a statement setting a time limit and the specific number of signatures required for submission of nomination petitions to the Society. A nomination by petition from the Society membership must be generated electronically using the IEEE Society Petition Website and contain the authenticated electronic signatures of at least 2% of the number of eligible voters, as listed in the official IEEE membership records, at the end of the year preceding the election, excluding Students and Affiliates. The petitioner shall determine that the nominee is willing to serve and submit evidence of such with the petition. The time limit for completion of the petition shall be June 15, after which, no additional endorsements will be allowed. The reception of any such valid petition shall automatically place that nominee on the slate, provided he/she is an IEEE and Society Member in good standing for at least 2 years and meets all other requirements of the Constitution and these Bylaws.
Section 3.2 Other calls
Recommendations for all nominees shall also be solicited by a letter from the Chair of the Nominations Committee to the Chairs of all Chapters, Standing and Technical Committees of the Society. Chapter Chairs shall be asked specifically to nominate individuals to represent the interest of Chapters.
Section 3.3 Election ballots
On or before July 7, the final slate of nominations to the Board of Governors shall be prepared by the Nominations Committee and sent to the CASS Executive Office for the preparation of a ballot. The ballot shall provide the opportunity to vote for write-in candidates for the Board of Governors.
The Nominations Committee shall nominate at least eleven (11) individuals from the Society members at large, excluding students and affiliates, to fill member-at-large seats on the Board of Governors. The Nominations Committee shall also nominate at least three (3) individuals from the Society members who qualify for the IEEE Young Professionals Program (YP) to fill a YP seat on the Board of Governors. A nominee for a YP member seat on the Board of Governors must be a YP member at the time he/she would take office in order to be eligible to run for election or for re-election. The Nominations Committee shall also nominate at least two (2) individuals from the Society members whose primary affiliation is in Industry who qualify to fill an Industry Member seat on the Board of Governors. To be eligible to run for election or for re-election, nominees for an Industry member seat on the Board of Governors must be Industry members at the time they take office. Each nominee shall be consulted prior to the nomination to see if he/she will serve. If any nominee declines the nomination, his/her name shall be withdrawn. In case one of the members of the Board of Governors, whose term is ending by December 31 of the election year, is the only member from Region 1-7, Region 8, Region 9 or Region 10 having a seat in the Board of Governors, the Nominations Committee shall make sure that the final election slate contains at least three candidates from each of the above Regions for which the condition is satisfied.
A notice shall be sent to each member of the Society on or before August 7, with a description of the process for casting ballots using the electronic voting website. Those members eligible to vote but who do not have registered email addresses will be provided paper ballots. Members may request paper ballots if they prefer. Only votes cast on the election website or ballots received on or before October 7 will be counted. The Society Executive Office shall transmit the results of the election to the President and Vice President - Financial Activities of the Society prior to the date of the annual autumn meeting of the Board of Governors or no later than November 1.
The five candidates receiving the largest number of votes shall be selected. If no YP and Industry candidates are among the five receiving the largest number of votes, the candidates from the YP and Industry seat nominations receiving the largest number of votes shall be selected. Otherwise, the candidates receiving the fourth and fifth largest number of votes shall be selected. Any ties shall be broken by the Board of Governors in a run-off election with the candidates having equal number of votes and following the procedures of Officer elections. If an elected member fails to accept office, or disapproval is received from IEEE Headquarters, the candidate receiving the next highest number of votes will be selected.
Considering the composition of the resulting Board of Governors when these five selected candidates would replace the members completing their term in the Board of Governors, the following algorithm is applied to guarantee that at least one seat in the Board of Governors is occupied by at least one elected Society member from each of Region 1-7, Region 8, Region 9 and Region 10. If either Region 1-7, Region 8, Region 9 and Region 10 would have no elected member in the resulting Board of Governors, then the candidate from that Region with the largest number of votes in the election results, if any, will replace the candidate with the lowest number of votes on the list of selected candidates, without violating the rule that at least one member in the list must be a YP candidate and one member must be an Industry candidate. Once this procedure is completed, the candidates present in the resulting list are declared elected.
The list of candidates and votes shall be maintained to fill vacancies that may occur during the year following the elections, by taking replacement candidates from this list in order of received number of election votes, without looking in this case at the regional representation, YP representation or Industry representation rule until the next elections. If all vacancies cannot be filled in this manner, the Board of Governors may make contingent elections.
The President shall submit the names of such elected members to the Chairman of the IEEE Technical Activities Board. Unless disapproval of such elected members is received within sixty days of such transmittal, the election becomes final.
Section 4. Officers elections
Section 4.1 Call for nominations
The Chair of the Nominations Committee shall cause a call for nominations of Officers of the Society to be published and distributed to the entire Society membership, on or before June 1 of each year. The call must carry with it a statement setting September 1 as the deadline for the submission of nominations and the specific number of signatures required for submission of nomination petitions to the Society.
Each nominee shall be consulted prior to the nomination to see if he/she will serve, if elected. If a nominee declines the nomination,his/her name shall be withdrawn.
Section 4.2 Other calls
Nomination recommendations for all nominees shall also be solicited by a letter from the Chair of the Nominations Committee to the Officers and the members of the Board of Governors, Chairs of all Chapters, Standing and Technical Committees of the Society.
Section 4.3 Nomination by petition
For each elective office of the Society, individual voting members eligible to vote in such election may nominate candidates either by a written petition or by majority vote of the Nominations committee, provided such nominations are made at least 28 days before the date of election. The number of signatures required on a petition shall be determined in accordance with IEEE Bylaws as follows. For all positions where the electorate is less than 30,000 voting members, signatures shall be required from 2% of the eligible voters. For all positions where the electorate is more than 30,000 voting members, 600 signatures of eligible voters plus 1% of the difference between the number of eligible voters and 30,000 shall be required.
Members shall be notified of all duly made nominations prior to the election. Prior to submission of a nomination petition, the petitioner shall have determined that the nominee named in the petition is willing to serve, if elected; evidence of such willingness to serve shall be submitted with the petition. Signatures can be submitted electronically
through the official IEEE society annual election website, or by signing and mailing a paper petition. The name of each member signing the paper petition shall be clearly printed or typed. For identification purposes of signatures on paper petitions, membership numbers or addresses as listed in the official IEEE membership records shall be included. Only signatures submitted electronically through the IEEE society annual elections website or original signatures on paper petitions shall be accepted. Facsimiles, or other copies of the original signature, shall not be accepted.
The number of signatures required on a petition shall depend on the number of eligible society voters, as listed in the official IEEE membership records at the end of the year preceding the election.
Section 4.4 Additional nominations
If declinations are received after the nominations for officers have been made, but before ballots have been mailed, the President of the Society may make additional nominations.
Section 4.5 Ineligible names
A nominee for Officer or Member of the Board of Governors must be a Full Member in good standing of CASS for two years immediately prior to being nominated. The names of any nominees for Officers or Members of the Board of Governors who are not eligible under the Constitution or Bylaws shall be withdrawn by the President of the Society.
Section 4.6 Submission of nominations to the IEEE
The Chairman of the Nominations Committee shall submit nominations for Officers to the IEEE TAB office prior to October 1.
Section 4.7 Ballots
The Society Officers shall be elected by the Board of Governors. During the year in which the term expires for the currently serving officer, the following officers shall be elected to begin serving their two-year term the following year: Vice President-Technical Activities, Vice President-Conferences, Vice President-Regional Activities and Membership, Vice President - Financial Activities, and Vice President-Publications. The President-Elect shall also be elected to begin serving the two-year term the following year. A ballot shall be prepared including the names submitted by the Nominations Committee. An email ballot shall be submitted to the Board of Governors about October 1. Any Board of Governors member may request a paper ballot, and a paper ballot shall be automatically sent to any Board of Governors member who does not have an email address registered with IEEE. The ballot shall provide the opportunity to vote for write-in candidates for each office on the ballot. The email ballot shall provide instructions for casting votes electronically. Only votes cast electronically or paper ballots returned on or before October 15 will be counted. For each office, if no candidate receives a majority, then a run-off ballot will be prepared and submitted to the Members of the Board of Governors by October 25. This ballot will contain only the names of the two highest candidates for each office wherein a majority was not received by one candidate. No write-ins are allowed on this ballot. The ballot shall be returned by November 15. If an elected officer fails to accept office or a disapproval is received from IEEE because there has been some irregularity in the nomination and election procedures or the elected individual has failed to maintain IEEE membership or Society membership, then an approval/disapproval ballot should be sent to the Board of Governors for ratification of the next highest candidate for that office from the previous ballot. If the Board of Governors should disapprove or if the disqualified candidate is the only candidate for that office, then the Nominations Committee should draw up a new slate for that office. Another election for this office will then be conducted by the process described above or at a duly constituted meeting of the Board of Governors. If the election is not held at a duly constituted meeting of the Board of Governors, the slate of candidates shall be presented by November 20, the ballot presented by December 10, and the voting concluded by January 5.
Section 4.8 Election results
The President of the Society shall inform the successful candidate of their election and shall arrange for the transfer of responsibility. The names of such elected members shall be published to the Society membership and reported to the TAB Secretary.
Section 4.9 Replacement procedures
If a Vice President position becomes vacant before the end of the term of office, the remainder of the term of office will be filled by a newly elected candidate. If the candidate receiving the second largest number of votes in the last held elections for that position is still prepared to take this position, an approval/disapproval ballot shall be sent to the Board of Governors. If the Board of Governors disapproves, or a disapproval is received from IEEE Headquarters, or the candidate is no longer willing to serve, or there were multiple candidates with the same second largest number of votes, then the Nominations Committee shall create a new slate for that office according to the Bylaws, with a minimum period of one month for the call for nominations. The ballot may then be submitted by mail or other electronic means or at a duly constituted meeting of the Board of Governors.
If the President-Elect position becomes vacant, new elections shall always be held according to the Bylaws, with a minimum period of one month for the call for nominations. If the Past President position becomes vacant, then the remainder term of office will be completed by the previous Past President.
Section 5. Special Representation of the Solid-State Circuits Society
The IEEE Circuits and Systems (CAS) Society and the IEEE Solid-State Circuits (SSC) Society have agreed to fully interact and cooperate for their mutual and individual benefit. The CAS Society will appoint a representative to the Administrative Committee (AdCom) of the SSC Society who will serve a two-year term as a voting member of this committee. In turn, the CAS Society will accept a representative from the SSC Society to serve a two-year term as a voting member at its Board of Governors (BoG) meetings. The SSCS representative votes on all matters at the CASS BoG with the exceptions of the elections and amendments to the CASS Constitution, Bylaws, and Policies & Procedures.