A request for sponsorship of a lecture by one of the CAS Distinguished Lecturers must be made by a local sponsoring organization with direct involvement and approval of the corresponding CAS Chapter Chair.
Chapters are strongly encouraged to make use of the CASS DLP to enhance their member benefits. Although lectures are mainly organized to benefit existing members and Chapters, they can also be effective in generating membership and encouraging new chapter formation. Interested parties are encouraged to contact the CASS DLP Chair regarding this type of activity.
- Based on the interests of its membership (e.g., a benefiting organization in the region covered by the Chapter), the Chapter Chair approves a topic and a lecturer. A representative of the benefiting organization and/or the Chapter Chair shall contact the lecturer directly and work out preliminary details of the visit (chapter event, date, location, name and affiliation of the benefiting organization, lecture topic, expected number of attendees, etc.).
- This preliminary information, including an estimate of the cost, will be entered in the application form and sent to the DLP Chair for approval. For a combine DLP event (a lecturer gives more than one lecture during the same trip) please use the combined event application form.
- After the visit is approved by the DLP Chair, the lecturer is contacted to finalize the arrangements. The lecture should be open to all members of IEEE. The Chair is expected to publicize the event in the chapter or section newsletter and/or by special mailings to all members of the section. The event must be announced as “sponsored by the IEEE Circuits and Systems Society under its Distinguished Lecturer Program”, and the lecturer should be mentioned as a CAS Distinguished Lecturer. If other IEEE societies or other organizations have offered to support this chapter activity, then proper acknowledgment of them should also be made.
- No honorarium will be paid to the DLP speakers.
- Immediately following the event, the Chapter Chair should send a summary report to the DLP Chair using the following DLP event report template. Make sure that a subject line in the email to the DLP Chair states (DLP report for “last name of DLP lecturer” at “name of the city the DLP event took place”). It will help with a timely process of the reimbursement.
- Each Distinguished Lecturer may present a maximum of three DLP talks each year.
- Each chapter can host the maximum of four DLP events per year.
- Following the event, the lecturer should complete the IEEE travel reimbursement form and send it by e-mail to the DLP Chair. All scanned copies of original receipts should be emailed as ONE .pdf file together with a completely filled IEEE travel reimbursement form.
If chapter officers require additional reimbursement, they should contact the DLP Chair for instructions.
The Chapter Chair is expected to publicize the event in the chapter or section newsletter and/or by special mailings to all members of the section. The event must be announced as “sponsored by the Circuits and Systems Society under its Distinguished Lecturer Program”, and the lecturer should be mentioned as a CAS Distinguished Lecturer. Speaking engagement arrangements are subsequently made by the benefiting organization directly with the Distinguished Lecturer. Sharing of expenses between the benefiting organization and the CAS Society is encouraged. For example, the benefiting organization could provide local transportation and/or accommodation for the Lecturer.
- All trips must be approved in advance by the Distinguished Lecturer Program Chair.
- Each Distinguished Lecturer may present a maximum of three DLP talks each year.
- CAS Society will reimburse Distinguished Lecturer’s travel expenses for approved speaking engagements up to $1,500 per domestic engagement and up to $2,000 per engagement for presentations to CAS Chapters on a continent other than the speaker’s home continent.
- Each IEEE-CAS Society (IEEE-CASS) chapter will be allowed a maximum of 4 DLP lectures per year. All expenses of the first two DLP lectures at each IEEE-CASS chapter will be covered by the IEEE-CASS DLP program. The CAS DLP will pay for travel for the third and fourth lectures. The local travel expenses of the third and fourth lectures will be covered by the local chapter organizing the event.
The Chapter Chair is expected to publicize the event in the chapter or section newsletter and/or by special mailings to all members of the section. The event must be announced as “sponsored by the Circuits and Systems Society under its Distinguished Lecturer Program”, and the lecturer should be mentioned as a CAS Distinguished Lecturer. If other IEEE societies or other organizations have offered to support this chapter activity, then proper acknowledgment of them should also be made. The lecture should be open to all members of IEEE.
Policy regarding CASS DLP seminars to be held in conjunction with planned IEEE Workshops/Conferences.
The objective of the CASS DLP program is to support local sections/chapters of the CAS society in inviting and organizing a technical seminar on site presented by one our DLP experts in the circuits and systems fields. Usually these seminars are not tied to any IEEE workshop or conference. However, if a DLP seminar is to be held in conjunction with a planned IEEE sponsored workshop, then the following policy must be enforced.
1) If the workshop is not sponsored or co-sponsored by the IEEE, then the DLP activity may not be held in connection with the workshop.
2) If the proposed CASS DLP lecture is to be held in conjunction with an existing IEEEsponsored workshop, then this must be clearly pointed out by the host and reflected in the email request that the Section Chair sends to the DLP Chair to obtain approval for the DLP lecture.
3) If the aforesaid workshop is free to all IEEE members (students and full members), then upon approval of the DLP Chair, the DLP lecture may be held as part of the workshop program and announced as such.
4) If the workshop charges attendees registration / attendance fees of any amount, then the proposed DLP lecture cannot be held as part of the workshop program. Instead, the DLP lecture must be held as a separate event, possibly taking place in conjunction with the workshop. This means that in all announcements, calls of participation, etc. related to the workshop and the DLP lecture, this separation must be clearly maintained and pointed out. In such a case, if the DLP event is approved by the DLP Chair, then the workshop organizers may charge attendees for the workshop, yet keep the DLP event open and free to all IEEE members. Furthermore, if the DLP event is to take place during the normal workshop proceedings, then no workshop track or session may be held concurrently with the announced DLP lecture.
5) The responsibility to advertise and announce the DLP event lies with the local
Section/Chapter Chair and the host, and not the workshop organizers.
6) No honorarium is allowed for the DLP event itself. Although the host is encouraged to provide financial support to pay for part of the lecturer’s expenses that may not be covered by the DLP program.
When a particular CASS DLP event is to be co-sponsored by other IEEE societies, the chapter chair and/or host should clearly specify the degree and amount of support requested from and granted by each society. There are two cases to consider.
1) If a CASS DLP speaker also serves as a distinguished lecturer of a different IEEE society, and therefore, his/her DLP talk is to be co-sponsored by CASS and another IEEE society, then, approval of both DLP chairs is required. Furthermore, the society co-sponsorship must be clearly stated in talk announcements and any publicity for the event. Finally, it is expected that the associated costs will be evenly divided between the two societies.
2) If the DLP event comprises of multiple invited talks to be given by distinguished speakers belonging to different societies, then each society (and the corresponding chapter chair) is technically and financially responsible for its own speaker. In this case, cooperation between chapter chairs of the corresponding societies is normally not required except to coordinate event announcements, local arrangements, etc.
The non-renewable term for each Distinguished Lecturer is two years. Currently all terms begin and end at the turn of a calendar year.
Selection is based on the following:
- professional competence and recognition of the CAS expertise,
- communication and presentation skills,
- proposed topic areas,
- contribution to a balanced program, and
- recommendation of the CAS Chapter Chairs, CAS Technical Committee Chairs, or any member of the CAS Board of Governors.
Distinguished Lecturer nominations shall be received by the CASS DLP Chair no later than 31 October of each year for the term that begins on 1 January of the subsequent year.
All Distinguished Lecturer nominations shall be approved by the CASS Board of Governors.
Membership in the CAS Society’s Distinguished Lecturer program shall not be used in the advertising of products or services, nor for any unacceptable presentations such as product or training seminars or trade shows.
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