Inviting a Distinguished Lecturer

A request for sponsorship of a lecture by one of the CASS Distinguished Lecturers must be made by a local sponsoring organization with direct involvement and approval of the corresponding CASS Chapter Chair. Chapters are strongly encouraged to make use of the CASS DLP to enhance their member benefits. Although lectures are mainly organized to benefit existing members and Chapters, they can also be effective in generating membership and encouraging new chapter formation. Interested parties should submit the DLP Request Form.

Steps For Organizing A Distinguished Lecturer Visit

• Based on the interests of its membership (e.g., a benefiting organization in the region covered by the Chapter), the Chapter Chair approves a topic and a lecturer. A representative of the benefiting organization and/or the Chapter Chair shall contact the lecturer directly and work out preliminary details of the visit (chapter event, date, location, name and affiliation of the benefiting organization, lecture topic, expected number of attendees, etc.).
• This preliminary information, including an estimate of the cost, will be entered in the application form and sent to the DLP Chair for approval. For a combine DLP event (a lecturer gives more than one lecture during the same trip) please use the combined event application form.
• After the visit is approved by the DLP Chair, the lecturer is contacted to finalize the arrangements. The lecture should be open to all members of IEEE. The Chair is expected to publicize the event in the chapter or section newsletter and/or by special mailings to all members of the section. The event must be announced as "sponsored by the IEEE Circuits and Systems Society under its Distinguished Lecturer Program", and the lecturer should be mentioned as a CAS Distinguished Lecturer. If other IEEE societies or other organizations have offered to support this chapter activity, then proper acknowledgment of them should also be made.
• No honorarium will be paid to the DLP speakers.
• Immediately following the event, the Chapter Chair should send a summary report to the DLP Chair. It will help with a timely process of reimbursement.
• Each Distinguished Lecturer may present a maximum of three DLP talks each year.
• Each chapter can host a maximum of four DLP events per year.
• Following the event, the lecturer should complete the IEEE travel reimbursement via IEEE Concur.

If chapter officers require additional reimbursement, they should contact the DLP Chair for instructions.

Speaker Arrangements

The Chapter Chair is expected to publicize the event in the chapter or section newsletter and/or by special mailings to all members of the section. The event must be announced as "sponsored by the Circuits and Systems Society under its Distinguished Lecturer Program", and the lecturer should be mentioned as a CASS Distinguished Lecturer. Speaking engagement arrangements are subsequently made by the benefiting organization directly with the Distinguished Lecturer. Sharing of expenses between the benefiting organization and the CASS Society is encouraged. For example, the benefiting organization could provide local transportation and/or accommodation for the Lecturer.

Expenses

• All trips must be approved in advance by the Distinguished Lecturer Program Chair.
• DLs and iDLs should not exceed three in-person CASS sponsored trips per year.
• CASS Society will reimburse Distinguished Lecturer's travel expenses for approved speaking engagements up to $2,000 per domestic engagement and up to $2,500 per engagement for presentations to CASS Chapters on a continent other than the speaker's home continent.
• Submit an expense report via IEEE Concur to claim the DL expenses.
• Each IEEE CAS Society (IEEE-CASS) chapter will be allowed a maximum of 4 distinguished lectures per year (combining DLP and iDLP events).

Chapter Event Expense Responsibility:

• DL Travel - covered by the CASS DL Program
• Local Cost (transportation, accommodations, meals, etc.) - covered by the local chapter organizing the DL event

*Student Branch Chapters cannot host a DL event. Please contact your parent CASS Chapter.

Lecture Promotion

The Chapter Chair is expected to publicize the event in the chapter or section newsletter and/or by special mailings to all members of the section. The event must be announced as "sponsored by the Circuits and Systems Society under its Distinguished Lecturer Program", and the lecturer should be mentioned as a CASS Distinguished Lecturer. If other IEEE societies or other organizations have offered to support this chapter activity, then proper acknowledgment of them should also be made. The lecture should be open to all members of IEEE.

Policy for DLP Seminars

The objective of the CASS DLP program is to support local sections/chapters of the CAS Society in inviting and organizing a technical seminar onsite presented by one our DLP experts in the circuits and systems fields. Usually, these seminars are not tied to any IEEE workshop or conference. However, if a DLP seminar is to be held in conjunction with a planned IEEE-sponsored workshop, then the following policy must be enforced.

1. If the workshop is not sponsored or co-sponsored by the IEEE, then the DLP activity may not be held in connection with the workshop.
2. If the proposed CASS DLP lecture is to be held in conjunction with an existing IEEE sponsored workshop, then this must be clearly pointed out by the Host and reflected in the email request that the Section Chair sends to the DLP Chair to obtain approval for the DLP lecture.
3. If the aforesaid workshop is free to all IEEE members (students and full members), then upon approval of the DLP Chair, the DLP lecture may be held as part of the workshop program and announced as such.
4. If the workshop charges attendees registration/attendance fees of any amount, then the proposed DLP lecture cannot be held as part of the workshop program. Instead, the DLP lecture must be held as a separate event, possibly taking place in conjunction with the workshop. This means that in all announcements, calls for participation, etc. related to the workshop and the DLP lecture, this separation must be clearly maintained and pointed out. In such a case, if the DLP event is approved by the DLP Chair, then the workshop organizers may charge attendees for the workshop, yet keep the DLP event open and free to all IEEE members. Furthermore, if the DLP event is to take place during the normal workshop proceedings, then no workshop track or session may be held concurrently with the announced DLP lecture.
5. The responsibility to advertise and announce the DLP event lies with the local Section/Chapter Chair and the host, and not the workshop organizers.
6. No honorarium is allowed for the DLP event itself. Although the host is encouraged to provide financial support to pay for part of the lecturer’s expenses that may not be covered by the DLP program.

Policy Regarding DLP Seminars to be co-sponsored by multiple IEEE Societies

When a particular CASS DLP event is to be co-sponsored by other IEEE societies, the chapter chair and/or host should clearly specify the degree and amount of support requested from and granted by each society. There are two cases to consider.

1. If a CASS DLP speaker also serves as a distinguished lecturer of a different IEEE society, and therefore, his/her DLP talk is to be co-sponsored by CASS and another IEEE society, then, approval of both DLP chairs is required. Furthermore, society co-sponsorship must be clearly stated in talk announcements and any publicity for the event. Finally, it is expected that the associated costs will be evenly divided between the two societies.
2. If the DLP event comprises of multiple invited talks to be given by distinguished speakers belonging to different societies, then each society (and the corresponding chapter chair) is technically and financially responsible for its own speaker. In this case, cooperation between chapter chairs of the corresponding societies is normally not required except to coordinate event announcements, local arrangements, etc.

Selection of Lecturers

The renewable term for each Distinguished Lecturer is two years. Currently, all terms begin and end at the turn of a calendar year. A maximum of 10 speakers will be selected each year. Selection is based on the following:

• Professional competence and recognition of the CASS expertise,
• Communication and presentation skills
• Proposed topic areas
• Contribution to a balanced program
• Recommendation of the CASS Fellows Evaluation Committee, CASS Technical Committee Chairs, or any member of the CASS Board of Governors.

Distinguished Lecturer nominations shall be received by the CASS DLP Chair by the deadline provided each year for the term that begins on 1 January of the subsequent year. All Distinguished Lecturer nominations shall be approved by the CASS Board of Governors. Membership in the CAS Society's Distinguished Lecturer program shall not be used in the advertising of products or services, nor for any unacceptable presentations such as product or training seminars or trade shows.

iDLP

To request an iDLP visit, please visit our Industrial Distinguished Lecturer Program page.

Resources

CASS DLP Request Form
IEEE Concur