2025 Outreach Round 4 Call for Proposals
We are happy to announce the fourth Call for 2025 CASS Outreach Proposals!
This proposal submission deadline is 10 October 2025.
You can find more information and an online form for applications on the Outreach page of the CASS website.
*Please note that the proposal guidelines and submission webform have been updated, please thoroughly review the IEEE CASS Outreach Proposal Guidelines document before submitting your proposal.
All CASS Chapters, Technical Committees, Special Interest Groups, BoG Members (including ExCom), and DEI Committees can use this opportunity to seek funding to support a broad range of diverse initiatives with high impact. Desired outcomes may include enhancing CASS's technical leadership position, increasing values for our members, increasing diversity, and/or engaging Young Professionals and students.
Please note that all initiatives must be held by 31 December 2025 (any awarded funding cannot be transferred to the next year).
Guidelines:
Proposals should be well developed upon submission with a clear timeline for fund spending (if approved), a set location/venue (if applicable), and set event dates (if applicable).
Proposal Budgets:
- All proposals MUST have a clearly defined budget.
- Budgets must be made using the CASS Proposal Budget Template and submitted through the Outreach Submission form, linked here.
- If you claim the travel expenses of invited speakers, add the information (Name, Affiliation, Email) of expected speakers.
Please review the Outreach Initiative Proposal Guidelines BEFORE submitting a proposal.
IEEE CASS Outreach Initiative Proposal Guidelines
IEEE CASS Outreach Initiative Proposal - Submission Form
Important Dates:
- Deadline of Proposals: 10 October 2025
- Results Notification Expected: 31 October 2025
- Events must be held before 31 December 2025
- Funds for accepted proposals cannot be used after 31 December 2025. Please plan accordingly.
Who is eligible to submit a proposal to the CASS Outreach Initiatives?
- CASS Chapters (Endorsement by Chapter Chair is required)
- CASS Technical Committees (Endorsement by TC Chair is required)
- CASS Special Interest Groups (Endorsement by SIG Chair is required)
- CASS DEI Committee (Endorsement by DEI Chair is required)
- CASS ExCom & BoG Members
New Outreach Proposal Submission Limitations
Limitation #1: CASS Chapters
*Applicable for submissions from a CASS Chapter Chair (excluding Student Branch Chapters)
- Maximum number of proposals.
- 1.5 proposal per call per chapter.
- Cross-chapter events can be counted as 1.0/"number of chapters".
- Maximum amount of proposal.
- $2k for one local chapter event
- $4k for series of chapter events
- $8k in total per year per chapter
Limitation #2: CASS Leaders
*Applicable for submissions from the CASS ExCom/BoG members and DEI/TC/SIG Chairs
- Maximum number of proposals.
- 1.5 proposal per call per position.
- Milt-position events can be counted as 1.0/"number of positions".
- Maximum amount of proposal.
- $10k for one event
- $20k for series of events
- $40k in total per year per position
*Student Branch Chapters are ineligible - separate funding is available for Student Branch Chapter activities Also, the parent CASS Chapter can submit a proposal involving Student Branch Chapters
What events can be supported by the CASS Outreach Program?
- A broad range of diverse initiatives with high impacts are supported, some examples include:
- Technical workshops
- Inter-university meetings
- Collaboration with local industry
- Professional career enhancement
- Entrepreneurship programs
- Design competitions
- DEI activities
- Cross-Chapter events
Desired outcomes may include enhancing CASS's technical leadership position, increasing values for our members through educational opportunities, global and regional networking, cross-Chapter collaboration, increasing diversity, and engaging Young Professionals and students.
*Please note that if your event is taking place at a CASS conference, funds will be distributed via reimbursement to the conference. Thus the conference must agree to financially support the event with the expectation that they will receive reimbursement from CASS once the event has concluded. Only if your proposal is accepted.
Events NOT supported by the CASS Outreach Program:
The following events will not be supported by the CASS Outreach Initiatives because the CAS Society provides a special program supporting these types of events:
- Seasonal Schools
- Industry Forums
- Distinguished Lecturers
- Student Travel Grants/Pre-Doctoral Grants
Find more information on how to submit proposals for the calls described above on the CASS website or contact the CASS Operations office ((Click to show email))
The following areas cannot be funded according to IEEE guidelines:
- University, private company, and individual research and development projects, including prototypes and testing products
- Venture capital for patent–able inventions
- Humanitarian activities typically funded through other IEEE mechanisms
- Overhead (general and administrative or indirect costs)
- Ongoing activities or operational costs of the applicant
- Construction or building renovations
- Lobbying or electioneering
- Commercial promotion activities
- Personal or commercial loans
- Grants with an individual as the sole beneficiary
- Endowments
- Participation of specific/individual teams at competitions or conferences
- Extensive travel and meeting expenses
The following expenses are not supported by the CASS Outreach Initiatives. (Exceptions require a written explanation.)
- Honorarium
- Salary
- IEEE membership fees
- International flight tickets of students
Please do not hesitate to contact us if you need any further information or details.
CASS Operations Office ((Click to show email))
CASS VP - Finance