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Call for 2026 CASS Outreach Proposals (Round One)

Deadline Extended to 20 January 2026.
5 months ago
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Outreach one

We are happy to announce the Round One Call for 2026 CASS Outreach Proposals has been extended!

 

The new proposal submission deadline is 20 January 2026. 

 

You can find more information and an online form for applications on the Outreach page of the CASS website.

 

*Please note that the proposal guidelines and submission webform have been updated, please thoroughly review the IEEE CASS Outreach Proposal Guidelines document before submitting your proposal.

 

The IEEE CAS Society encourages the promotion of new initiatives that encompass the CASS values and help to expand the dissemination of events and technical knowledge related to the areas of interest within the field of circuits and systems.

 

All approved/funded initiatives proposals must be completed by 31 December 2026.

 

Submission Form

 

Important Dates:

Extended Deadline of Proposals: 20 January 2026

Results Notification Expected: 31 January 2026

Events must be held before 31 December 2026

Funds for accepted proposals cannot be used after 31 December 2026. Please plan accordingly. 

 

Who is eligible to submit a proposal to the CASS Outreach Initiatives?

  • CASS Chapters (Endorsement by Chapter Chair is required)

  • CASS Technical Committees (Endorsement by TC Chair is required)

  • CASS Special Interest Groups (Endorsement by SIG Chair is required)

  • CASS WiCAS & YPCAS Committee (Endorsement by WiCAS/YPCAS Chair is required)

  • CASS ExCom & BoG Members

 

*Student Branch Chapters are ineligible - separate funding is available for Student Branch Chapter activities. Also, the parent CASS Chapter can submit a proposal involving Student Branch Chapters.

 

Outreach Proposal Submission Limitations

Limitation #1: CASS Chapters

*Applicable for submissions from a CASS Chapter Chair (excluding Student Branch Chapters)

 

  1. Maximum number of proposals.

    • 1 proposal per call per chapter.

    • For cross-chapter events, one chapter must be designated as the representative chapter.

  2. Maximum amount of proposal.

    • $3k for a single event

    • $6k for a series of events (at least 2 events held in different periods and different places)

    • $12k in total per year per chapter

 

Limitation #2: CASS Leaders

*Applicable for submissions from the CASS TC/SIG/WiCAS/YPCAS Chairs and ExCom/BoG Members

 

  1. Maximum number of proposals.

    • 1 proposal per call per position.

    • For milt-position events, one leader must be designated as the representing leader.

  2. Maximum amount of proposal.

    • $10k for a single event

    • $20k for a series of events (at least 2 events held in different periods and different places)

    • $40k in total per year per position

 

*If you need the support beyond the limit, you must contact VP-RAM (for chapters) and VP-Finance (for leaders) well in advance. If you have any questions about the above limitations, please contact the CASS VP - Finance, ((Click to show email)), and the CASS Operations Office ((Click to show email)).

 

What events can be supported by the CASS Outreach Program?

We welcome all activities that can benefit the growth of CASS and its activity areas (conferences, membership, publications, technical activities, educational activities, and standards).

 

  • A broad range of diverse initiatives with high impacts are supported, some examples include:

    • Technical workshops

    • Inter-university meetings

    • Collaboration with local industry

    • Professional career enhancement

    • Entrepreneurship programs

    • Design competitions

    • Cross-Chapter events

 

Organizers are encouraged to host events in conjunction with a CASS Flagship/Premier Conference, or a local CASS Chapter. 

 

Desired outcomes may include enhancing CASS's technical leadership position, increasing values for our members through educational opportunities, global and regional networking, cross-Chapter collaboration, increasing diversity, and engaging Young Professionals and students.

 

Events NOT supported by the CASS Outreach Program:

The following events will not be supported by the CASS Outreach Initiatives because the CAS Society provides a special program supporting these types of events: 

  • Seasonal Schools 

  • Industry Forums

  • Distinguished Lecturers

  • Student Travel Grants/Pre-Doctoral Grants

 

Find more information on how to submit proposals for the calls described above on the CASS website or contact the CASS Operations office ((Click to show email))

 

The following areas cannot be funded according to IEEE guidelines:

  • University, private company, and individual research and development projects, including prototypes and testing products

  • Venture capital for patent–able inventions

  • Humanitarian activities typically funded through other IEEE mechanisms

  • Overhead (general and administrative or indirect costs)

  • Ongoing activities or operational costs of the applicant

  • Construction or building renovations

  • Lobbying or electioneering

  • Commercial promotion activities

  • Personal or commercial loans

  • Grants with an individual as the sole beneficiary

  • Endowments

  • Participation of specific/individual teams at competitions or conferences

  • Extensive travel and meeting expenses

 

The following expenses are not supported by the CASS Outreach Initiatives: 

(Exceptions require a written explanation)

 

  • Honorarium

  • Salary

  • IEEE membership fees

  • International flight tickets of students

  • General sponsorship to another event

CASS New Initiatives Proposal Preparation, Submission, and Budget Guidelines

The CASS Outreach Review Committee will review the proposals submitted and make an initial evaluation.

Proposal Submission Guidelines:

Proposals should be well developed upon submission with a clear timeline for fund spending (if approved), a set location/venue (if applicable), and set event dates (if applicable).

 

Proposal Budgets:

 

Things to consider when preparing your proposal budget:

 

Methods of Payment (if the proposal is accepted) include:

  • Vendor Contracts – For funding contributions made to external organizations from Societies/Councils (non-IEEE entities)

  • IEEE NextGen Concur Reimbursement – Supports expenses related to Volunteer and Guest Speaker travel (Airfare, hotel/accommodations, rental car, uber/taxi, etc.)

  • Chapter/Section Funding Forms – Funding sent directly to the Section/Chapter associated with the initiative

  • If the event is held in conjunction with a CASS Financially Sponsored Conference, funds will be sent to the conference itself.

  • If an event is set for multiple dates throughout the year, this should be well defined in the budget and if approved, the funding will be dispersed incrementally 4 throughout the year based on the various event dates.

 

*Honorarium, Salary, and IEEE Membership Fees are not supported (Exceptions require a written explanation.)

 

*Multiple methods of payment may be used.

(Ex. Travel expenses can be submitted through IEEE NextGen Concur Reimbursement while the actual event expenses can be funded to the Section, Conference, or via a Vendor Contract)

 

If your proposal is accepted, the following items are required/encouraged:

 

Event Marketing:

For effective communication and dissemination of your outreach event, we ask you to prepare a one-page leaflet (call for Papers style) promoting the project at least three weeks in advance for distribution to the CAS membership. If you do not give adequate advanced notice, there is no guarantee we will be able to publicize your event. Please complete the CASS Marketing Request Form linked below:

 

CASS Marketing Request Form

 

*Please indicate "Outreach Event" in your marketing request.

 

Your submission to this web form will also be used to create your event's page on the CASS website and help promote your event to CASS members.

 

Any inquiries regarding CASS Marketing should be sent to the CASS Digital Marketing Strategist, Bryttany Marona ((Click to show email)).

 

Post-Event Reporting:

Please provide the following information in the web form linked below, after your event.

  • Required: We ask you to write immediately after the event a mini-article (journalist style, one page or so) that describes the project, gives information on the participation, and briefly indicates the technical aims. Including several event photos is encouraged.
  • Required: A report on the breakdown of the expenses/how the funds were used.
  • Encouraged: Submission of a short video clip (30-60 seconds) showcasing the event and participant’s interview is encouraged. The contributed material will be used to promote the event as part of the CAS Society activity.

 

Post-Event Report Submission Form

 

*Post-Event reports are required and will be reviewed by the outreach evaluation committee; the completeness of the report and its timely submission will be considered when making decisions on any future outreach funding requests by the organizing entity.

 

By receiving CASS funding, you are agreeing to partner with the CASS Operations Office and VP - Finance to maintain consistent communication on all event updates, as well as provide in-depth reporting on how the funds were used for your CASS-funded event.

 

Please do not hesitate to contact us if you need any further information or details.

 

CASS Operations Office ((Click to show email))

(Click to show email)