Call for 2026 CASS Outreach Proposals (Round Two)

We are happy to announce the Round Two Call for 2026 CASS Outreach Proposals!

The proposal submission deadline has been extended to 10 June 2026. 

You can find more information and an online form for applications on the Outreach page of the CASS website.

*Please note that the proposal guidelines and submission webform have been updated, please thoroughly review the IEEE CASS Outreach Proposal Guidelines document before submitting your proposal.

The IEEE CAS Society encourages the promotion of new initiatives that encompass the CASS values and help to expand the dissemination of activities and technical knowledge related to the areas of interest within the field of circuits and systems.

All approved/funded initiatives proposals must be completed by 31 December 2026.

Submission Form

Important Dates:

Deadline of Proposals: 10 June 2026

Results Notification Expected: 15 June 2026

Events must be held before 31 December 2026

Funds for accepted proposals cannot be used after 31 December 2026. Please plan accordingly. 

Who is eligible to submit a proposal to the CASS Outreach Initiatives?

• CASS Chapters (Endorsement by Chapter Chair is required)

• CASS Technical Committees (Endorsement by TC Chair is required)

• CASS Special Interest Groups (Endorsement by SIG Chair is required)

• CASS WiCAS & YPCAS Committee (Endorsement by WiCAS/YPCAS Chair is required)

• CASS ExCom & BoG Members

*Student Branch Chapters are ineligible - separate funding is available for Student Branch Chapter activities. Also, the parent CASS Chapter can submit a proposal involving Student Branch Chapters.

**Local WiCAS & YPCAS Committee (Chapter/Section Level) are not eligible to submit to this initiative.

Outreach Proposal Submission Limitations

Limitation #1: CASS Chapters

*Applicable for submissions from a CASS Chapter Chair (excluding Student Branch Chapters)

1. Maximum number of proposals.

   • 1 proposal per call per chapter.

   • For cross-chapter events, one chapter must be designated as the representative chapter.

2. Maximum amount of proposal.

   • $3k for a single activity

   • $6k for a series of activities (at least 2 activities held in different periods and different places)

   • $12k in total per year per chapter

Limitation #2: CASS Leaders

*Applicable for submissions from the CASS TC/SIG/WiCAS/YPCAS Chairs and ExCom/BoG Members

1. Maximum number of proposals.

   • 1 proposal per call per position.

   • For multi-position events, one leader must be designated as the representing leader.

2. Maximum amount of proposal.

   • $10k for a single activity

   • $20k for a series of activities (at least 2 activities held in different periods and different places)

   • $40k in total per year per position

*If you need the support beyond the limit, you must contact VP-RAM (for chapters) and VP-Finance (for leaders) well in advance. 

If you have any questions about the above limitations, please contact the CASS VP - Finance, ((Click to show email)), and the CASS Operations Office ((Click to show email)).

What events can be supported by the CASS Outreach Program?

We welcome all activities that can benefit the growth of CASS and its activity areas (conferences, membership, publications, technical activities, educational activities, and standards).

• A broad range of diverse initiatives with high impacts are supported, some examples include:

  • Technical workshops

  • Inter-university meetings

  • Collaboration with local industry

  • Professional career enhancement

  • Entrepreneurship programs

  • Design competitions

  • Cross-Chapter events

Organizers are encouraged to host activities in conjunction with a CASS Flagship/Premier Conference, or a local CASS Chapter. 

Desired outcomes may include enhancing CASS's technical leadership position, increasing values for our members through educational opportunities, global and regional networking, cross-Chapter collaboration, increasing diversity, and engaging Young Professionals and students.

Events NOT supported by the CASS Outreach Program:

The following activities will not be supported by the CASS Outreach Initiatives because the CAS Society provides a special program supporting these types of activities:

• Seasonal Schools 

• Industry Forums

• Distinguished Lecturers

• Student Travel Grants/Pre-Doctoral Grants

Find more information on how to submit proposals for the calls described above on the CASS website or contact the CASS Operations office ((Click to show email))

The following areas cannot be funded according to IEEE guidelines:

• University, private company, and individual research and development projects, including prototypes and testing products

• Venture capital for patent–able inventions

• Humanitarian activities typically funded through other IEEE mechanisms

• Overhead (general and administrative or indirect costs)

• Ongoing activities or operational costs of the applicant

• Construction or building renovations

• Lobbying or electioneering

• Commercial promotion activities

• Personal or commercial loans

• Grants with an individual as the sole beneficiary

• Endowments

• Participation of specific/individual teams at competitions or conferences

• Extensive travel and meeting expenses

The following expenses are not supported by the CASS Outreach Initiatives: 

(Exceptions require a written explanation)

• Honorarium

• Salary

• IEEE membership fees

• Conference registration fees

• Conference welcome reception or banquet

• International flight tickets of students 

• General sponsorship to another activity

CASS New Initiatives Proposal Preparation, Submission, and Budget Guidelines

The CASS Outreach Review Committee will review the proposals submitted and make an initial evaluation.

Proposal Submission Guidelines:

Proposals should be well developed upon submission with a clear timeline for fund spending (if approved), a set location/venue (if applicable), and set activity dates (if applicable).

Proposal Budgets:

• All proposals MUST have a clearly defined budget.

• Budgets must be made using the CASS Initiative Proposal Budget Template and submitted through the Outreach Submission form, linked here.

Things to consider when preparing your proposal budget:

Methods of Payment (if the proposal is accepted) include:

• Vendor Contracts – For funding contributions made to external organizations from Societies/Councils (non-IEEE entities)

• IEEE NextGen Concur Reimbursement – Supports expenses related to Volunteer and Guest Speaker travel (Airfare, hotel/accommodations, rental car, uber/taxi, etc.)

  • This is detailed in the IEEE Volunteer Travel Policies and CASS Travel Policies

• Chapter/Section Funding Forms – Funding sent directly to the Section/Chapter associated with the initiative

• If the activity is held in conjunction with a CASS Financially Sponsored Conference, funds will be sent to the conference itself.

• If an activity is set for multiple dates throughout the year, this should be well defined in the budget and if approved, the funding will be dispersed incrementally 4 throughout the year based on the various event dates.

*Honorarium, Salary, and IEEE Membership Fees are not supported (Exceptions require a written explanation.)

*Multiple methods of payment may be used.

(Ex. Travel expenses can be submitted through IEEE NextGen Concur Reimbursement while the actual activity expenses can be funded to the Section, Conference, or via a Vendor Contract)

If your proposal is accepted, the following items are required/encouraged:

Event Marketing:

For effective communication and dissemination of your outreach activity, we ask you to prepare a one-page leaflet (call for Papers style) promoting the project at least three weeks in advance for distribution to the CAS membership. Please complete the CASS Marketing Request Form linked below.

CASS Marketing Request Form

*Please indicate "Outreach Activity" in your marketing request.

Your submission to this web form will also be used to create your activity's page on the CASS website and help promote your activity to CASS members.

Any inquiries regarding CASS Marketing should be sent to the CASS Digital Marketing Strategist, Bryttany Marona ((Click to show email)).

Post-Event Reporting:

Please provide the following information in the web form linked below, after your activity.

• Required: We ask you to write immediately after the activity a mini-article (journalist style, one page or so) that describes the project, gives information on the participation, and briefly indicates the technical aims. Color pictures or videos (good quality) are recommended.
• Required: A report on the breakdown of the expenses/how the funds were used.
• Required: An overview of the overall activity performance.
• Encouraged: Submission of a short video clip (30-60 seconds) showcasing the activity and participant’s interview is encouraged. The contributed material will be used to promote the activity as part of the CAS Society activity.

Post-Event Report Submission Form

*Post-Activity reports are required and will be reviewed by the outreach evaluation committee; the completeness of the report and its timely submission will be considered when making decisions on any future outreach funding requests by the organizing entity. 

By receiving CASS funding, you are agreeing to partner with the CASS Operations Office and VP - Finance to maintain consistent communication on all activity updates, as well as provide in-depth reporting on how the funds were used for your CASS-funded activity

Please do not hesitate to contact us if you need any further information or details.

CASS Operations Office ((Click to show email))

(Click to show email)